Online fax services are better than regular emails. Check out the list below for the best online copy services. Many of them are free to use right away.
What Are Online Fax Services?
Online fax services, also known as internet fax services or virtual fax services, provide a modern alternative to traditional fax machines. Instead of using a physical fax machine and telephone line, online fax services leverage the internet to send and receive faxes. Here’s how they generally work:
- Digital Interface: Users interact with the online fax service through a web-based platform or a dedicated application.
- Email Integration: Sending and receiving faxes using email is a feature offered by many online fax services. If you have an email account, you can use several online fax services to send and receive faxes. Most faxes are transmitted to the recipient’s fax number as an attachment to an email, usually in the form of a PDF file.s.
- Online Portal: Users can often log in to an online portal to manage their fax communications. This may include viewing sent and received faxes, managing contacts, and configuring account settings.
- Cloud Storage: Faxes sent and received through online fax services are often stored in the cloud, making them easily accessible and searchable. This can be useful for archiving and reference purposes.
- Mobile Accessibility: Users can access and manage their faxes using mobile apps, allowing for flexibility and convenience.
- Security Features: Many online fax services offer encryption and security features to protect sensitive information during transmission.
- Integration with Other Services: Some online fax services integrate with other business tools and services, such as document management systems, cloud storage, and customer relationship management (CRM) platforms.
- Virtual Fax Numbers: Users may be able to send and receive faxes through online fax services using virtual fax numbers, eliminating the requirement for a real fax machine or dedicated phone line.
Using online fax services eliminates the need for paper and ink, streamlines the faxing process, and offers greater flexibility for users who want to send or receive faxes from different devices and locations. Businesses, especially those looking to modernize their communication processes, often find online fax services to be a convenient and cost-effective solution.
The Top 7 Best Online Fax Services
Every fax service on our list has its own price, set of advantages, list of possible disadvantages, and other details that you can find below.
These are our top picks for online fax services:
- Ooma — Best online fax and phone service bundle
- iFax — Best enterprise fax solution
- eFax — The most popular online fax service
- MetroFax — Best mobile app for online faxing
- Nextiva — Best standalone online fax service
- Fax. Plus — Best for offices that Fax occasionally
- RingCentral Fax — Best simple online fax solution
There are many types of online fax services. Some are made for regular people who only send faxes once in a while. Others are full office options for businesses that need to send a lot of faxes.
There are also solutions on the market that offer extra privacy and security for businesses like healthcare, attorney, and financial services.
Following Is The List of Best Online Fax Services
#1) Ooma — Best Online Fax and Phone Service Bundle
Ooma is a trusted business phone service that comes with online Fax as part of their Ooma Office suite.
Ooma Office is the name of the cloud-based business phone solution. It comes with great business features including an unlimited amount of extensions, a virtual receptionist, call forwarding, conference, recording calls, transcribing voicemail, and much more.
Their Ooma Fax option is also available to you. You’ll never have to buy or fix an actual fax machine again because the service is web-based.
- On top of that, Ooma Faxing is free with all Ooma Office plans.
- The Ooma Fax welcome page.
- Every Ooma business plan comes with the ability to fax documents online.
- There are still a lot of people who need to be able to fax, but only a few business phone systems have this feature anymore.
- Ooma Faxing lets you send and receive faxes, and administrators can give the virtual fax tool to any user’s company extension.
For Ooma users to use the virtual fax features, all they have to do is send a PDF through their end-user site. Users will get a fax in their email account when it is sent to their fax number.
Everyone who has a virtual fax account can look at their information in the portal. The only bad thing is that you can’t save emails that are going out, but you can save a copy before sending the original.
Ooma Office offers three subscription tiers:
- Ooma Office: $19.95/mo per user
- Ooma Office Pro: $24.95/mo per user
- Ooma Office Pro Plus: $29.95/mo per user
- All Ooma plans come with free faxing. Virtual Fax can be added to any user’s phone line for free.
This may be the best deal you’ll find on a complete set of business communication tools that includes online copying. Other companies in the same market charge between $15 and $25 a month for deals that let you view between 170 and 500 pages a month. It also offers a full-featured VoIP phone service with over 50 built-in features.
The Ooma Office mobile app is great, but users have to go to their portal to make a fax, so virtual faxing can only be done on the website. Fax messages will be sent to users’ emails so they can get them from anywhere.
#2) iFax — Best Enterprise Fax Solution
iFax has the best protection available, follows all the rules, and the prices are low when used on a large scale. More than 20,000 businesses and five million people in many different fields trust it.
It would help if you used iFax when you need Fax to work for everyone in your company and outside of it. Hospitals, insurance companies, and other businesses that need to keep customer information secret can always rely on iFax to send the message safely.
- A lot of HIPAA-compliant fax apps are too hard to use, but iFax has everything you need in a sleek, easy-to-navigate platform.
- A picture of the iFax home page
- iFax is an excellent choice for businesses that send a lot of faxes.
- Staff members can become proficient with iFax in no time. Your consumers and customers will understand what you’re saying.
The good things about iFax are everything we look for in an online fax service that says it does everything. The following are some of the most famous features:
- Cover pages that can be changed
- Electronic signatures built-in
- Notifications by Fax
- Recognition of characters by light
- Send an email to Fax
- Sending a broadcast fax
- The white-label Fax
- Fax lines that don’t cost anything
- Support 24 hours a day, seven days a week
iFax is a good choice for small businesses, and it does work. However, the companies that will get the most out of it are those that need to automate their fax processes. This is where iFax really shines.
The programmable fax API is fully compliant with GLBA and HIPAA. This means that developers can link processes without putting privacy at risk. The iFax API main page has an example of JSON code.
iFAX’s robust fax API can help businesses that send and receive a lot of documents. Connect your CRM, EHR, and other vital programs to avoid sending the same faxes over and over. iFax comes with an API test key that lets you put your solution to use in a test setting before releasing it to everyone.
It’s a well-thought-out online fax service that works as it should. This is true even for companies with offices all over the world and the tightest privacy rules.
In terms of pricing, there are three different iFax plans to choose from:
- Basic – $9.99 per month
- Plus – $19.99 per month
- Pro – $29.99 per month
Just like its name says, the Basic plan doesn’t offer much. It can handle up to 200 faxes a month, but it doesn’t come with its fax number. The Plus plan comes with one fax number and lets you send and receive 500 faxes per month.
When you upgrade to Pro, iFax really starts to shine. Your plan gives you access to all of iFax’s most advanced features and functions, as well as 1,000 free faxes every month. This includes tools for working together as a team, intelligent files that work with Dropbox and Google Drive, the ability to annotate and e-sign documents, the ability to fax by email, a company-branded fax page, and a developer API that works with Zapier.
The Pro plan also has help by phone and live chat 24 hours a day, seven days a week. The Basics and plans do not.
The Professional plan is what we suggest for most people. The price is excellent for the amount of faxes, features, and regulations that come with it. You can add more than one fax number to this plan for an extra fee, and it’s the only one that lets you send online faxes through email.
You can change your iFax plan at any time, which is one of its best features. This keeps you from overpaying during months when you expect fewer texts and keeps you from having to pay extra for overage fees.
iFax lets you give everyone in your company a current way to send and receive faxes. In case you, your employees, or your clients are dissatisfied with your present solution, iFax Professional is available for a free seven-day trial right now. If you opt to pay for it annually, you’ll receive an additional two months at no cost. There is a 30-day money-back guarantee on all plans.
#3) eFax — Most Popular Online Fax Service
eFax is the best online fax service in the world, with more than 10 million users. It’s easy: you can use your phone, computer, or tablet to send an online fax from anywhere.
It’s easy to do without a fax machine—send an email or download an app. You can use the number you already have or get a local, toll-free, or foreign number. You can connect up to 10 phones to one eFax account.
Setting up eFax is also very easy. You can choose a toll-free number in the US or an area code based on where you are. One great thing about eFax is that it lets you send faxes to other countries, which is something that not all online fax services do.
With eFax, it’s easy to send and receive faxes online from any device. This can be changed to an eFax number if your business already has one. It’s important to know that eFax doesn’t offer unique or custom fax numbers.
When it comes to security, eFax won’t send fax information straight to your email inbox. Instead, all texts that come in are encrypted and stored safely. There, you don’t have to worry about downloading any private messages.
If you use Google Drive, Dropbox, iCloud, or another online cloud storage service, eFax can get files from those services and send them through your virtual Fax.
eFax Plus costs $18.99 a month or $15.83 a month if you pay for it all at once.
- Send every month 170 pages
- Get 170 pages every month
eFax Pro costs $24.99 a month or $20.83 a month if you pay for it all at once.
- Send 275 pages every month
- Get 275 pages every month
- At least five users
eFax Protect costs $49.99 a month or $41.66 a month if you pay for it all at once.
- Every month, send 100 pages and get 200 pages back.
- included and in line with HIPAA and BAA
- At least five users
- The first month of eFax Plus is only $5, which is more than 70% off the regular price. That deal ends soon.
They also have eFax Corporate options with prices that change based on how much you send. The Corporate tier gives you a fax API that makes integrations easy and an admin control portal, among other things. You’ll have to call their sales team and ask for a price.
A guy in a suit and city buildings can be seen in the background of this screenshot from eFax’s homepage, which promotes its 24/7 customer service and business solutions.
eFax is the most popular online fax service, and it has options for both people and large businesses.
What’s interesting is that the cheapest plan comes with the smallest amount of data each month. However, eFax Protect costs money to have the HIPAA and BAA security tools. This is only needed for healthcare organizations and businesses that have to follow the rules of the Business Associate Agreement.
When you compare eFax’s prices to those of its competitors, you’ll find that they are higher than average. Also, you can’t try it out for free anymore; you have to enter a credit card number when you sign up. There is no policy for refunds. We have a full breakdown of eFax and Dropbox Fax compared side-by-side so you can see how these prices stack up against other top online fax services.
In general, eFax is easy to use, popular, and direct. We also really like the app for our phones. It looks very trendy and is very simple to use. The most important thing is that eFax does what it says it will do: send high-quality faxes. efax isn’t quite as helpful as it could be, though.
#4) MetroFax — Best Mobile App For Online Faxing
You can copy documents online for a great price with MetroFax. Plans start as low as $9.96 a month, making it an excellent choice for both personal and small business use.
The MetroFax app is one of the best ways to send faxes from your phone. You can do almost everything from your phone, and it works well on both Android and iOS.
To send from anywhere, all you have to do is make an account or get the app. For people who want to send and receive faxes from their phones, MetroFax is the best choice.
Nobody has to pay anything to set up MetroFax, and all of their plans have the same set of features:
- Fax app for phones
- The number that is both local and toll-free
- Being able to change your current mobile number
- Send a fax to more than one person at once.
- No charges for long calls
- Not any long-term agreements
- Automatic tries and approvals right away
It’s okay that the online interface is a little out of date. Your cloud account lets you send, receive, and keep faxes forever. MetroFax won’t make you sign a contract, and you can drop their service whenever you want without any fees. You can get to all of your faxes from your phone or the online site.
You can pick from three plans at MetroFax. Since all plans have the same great features, all you need to worry about is how many pages you can have.
- Essential: 550 pages for as little as $9.96 a month
- Best Value: Prices begin at $12.46/month for as many as 1,050 pages.
- Professional: Monthly rates begin at $31.63 and cover 3,000 pages.
These prices show how much it costs to subscribe for a whole year. Buying month-to-month plans costs a little more. For example, it takes $11.95 a month to pay for Essential.
The technology is simple and cheap, so it’s good that MetroFax hasn’t skimped on the essential things. Send different kinds of files, like different kinds of documents, tables, and images.
In general, MetroFax is a good option for all of your online copying needs. However, we wish that the web version was a little more accessible to use. If you need to use it, stick to the mobile app. You can try MetroFax for free to see if it meets your needs as a fax service.
#5) Nextiva — Best Standalone Online Fax Service
Nextiva is a well-known name in business messaging. Unlike some of the other big names, Nextiva doesn’t force you to buy phones or videoconferencing just so your business can use faxes.
This is an up-to-date method that works on all gadgets. Each Fax is encrypted with 256-bit SSL, and you can keep track of all of them through a web portal. You can also get incoming faxes as PDFs in your email account.
Right now, Nextiva doesn’t allow foreign faxing, and the web portal could use some work. But most companies will like how simple it is to handle faxes. It’s straightforward to store, share, retrieve, and control who can see what.
Now is a great time to get rid of faxes for your business. The network that Nextiva offers is top-notch, but you can buy some of their services to use the fax feature.
Nextiva offers three vFax plans:
- Essential: Pay $7.95 monthly with a yearly bill for 500 pages.
- Professional: Pay $13.95 monthly or $13.95 per year for 1000 pages.
The prices shown above are for a year, which is 20% less than the prices for a month. No matter if you don’t want to sign a yearly contract, the copy service is still good for less than $10.
This is a very cheap, all-in-one option for businesses that need to fax. When compared to Nextiva, which is compatible with a broad variety of devices and software, other online fax providers aren’t quite as versatile.
You can also get endless internet faxing as part of a complete business communications plan. This isn’t required if all you want is a simple online fax service, but the fax-only plans are so much cheaper that it’s a great deal.
You can fax as much as you want with these plans, and they also include messages, toll-free numbers, team chat, VoIP calling, video calling, and a lot more. It costs only $5 more than the vFax plan and starts at $18.95 a month. We have a full Nextiva review that goes into more depth about these services if this sounds like something that would work for you.
#5) Fax.Plus — Best for Offices that Fax Occasionally
Fax. Plus is an online fax service that suits businesses that send a steady stream of documents every month and doesn’t break the bank.
They have a simple free plan and plans that start at $6.99 per month for a whole year.
Customers get an easy-to-use layout and a great app for their phones. This is a big plus since many of the services on our list are great at just one or the other.
Fax.Plus is a cheap online fax service that gives you a lot of extras with each plan. Let’s look into what each plan gives you in more detail.
Free — $0
- Ten total pages
- $0.20 per additional page
- Send faxes only
- Report of advanced approval
- Authentication with two factors
Basic — $8.99 per month ($6.99 with annual plan)
- Two hundred pages
- $10 for each extra page
- separate fax number
- Fax people and get faxed
Premium — $17.99 per month ($13.99 with annual plan)
- 500 words
- $0.07 for every extra page
- All the basic features
Business — $34.99 per month ($27.99 with annual plan)
- 1,000 words
- $0.05 for each extra page
- More than one text number
- Five people on the team
- Integration with Slack
Enterprise — $99.99 per month ($79.99 with annual plan)
- 4,000 words
- $0.03 for every extra page
- All of the business tools
- Any number of team players
- Integration with Zapier
- API for Fax. Plus
- Support with priority
- More advanced safety measures
The choices are broad and fluid. But if you want something cheap, we’d recommend the Basic or Premium plan.
The price of the Business plan is also reasonable, but you can only upload 1,000 pages per month, so it will only work for people who upload a few pages.
For an extra $19.99, you can add a fake fax number to your plan. Extra lines start at just $4.99 each.
You can join Fax for free. Plus. The free plan lasts as long as you want it to. Once you go over ten pages, you’ll only have to pay per page.
Website: Fax. Plus
#7) RingCentral Fax — Best Simple Online Fax Solution
RingCentral Fax is an excellent way for businesses to handle online sending.
RingCentral has a simple online fax service that works on all of your devices and connects with famous cloud storage providers. This is great if faxing is a small but essential part of your business.
There is a full range of business contact services from RingCentral for people whose daily work depends on fax machines. You can connect the printer to other tasks and make a lot of the busy work automatic.
We like RingCentral Fax because it has a modern look, lets you schedule faxes, and lets you connect large files. Having a toll-free fax number is another good thing about this service provider.
RingCentral really shines because it is so easy to use, and it also works great for a particular purpose. If your company uses Microsoft Teams, you can add RingCentral’s online faxing features to your Teams app.
This is something you should think about because MS Teams doesn’t come with built-in online faxing. Plus, your team won’t have to move apps because RingCentral can be fully integrated with Microsoft Teams.
Here’s the plan and pricing breakdown for RingCentral Fax:
Fax 3000 — starting at $22.99 per month
- 3,000 words
- A mobile app that lets you fax while you’re on the go
- Support by phone and online
- RingCentral Advanced costs $25 a month to begin with.
- Fax, phone, video, and SMS calls are free.
- More advanced management tools
- Support by phone and online
If all you want to do is send and receive faxes online, RingCentral makes it easy. Just sign up for Fax 3000. RingCentral Advanced can set up your office right away if you need a more robust business phone system.
Other fax services may be less expensive than Fax 3000, but the price per page is likely to be worse. There is also a better mobile app experience than with most cheap copy services if they have one at all.
The vast majority of people who are thinking about RingCentral should definitely get RingCentral Advanced. If you don’t think you’ll send more than 3,000 pages a month on the Fax 3000 plan, RingCentral Advanced is worth the extra $2.01 per month because it gives you so much more.
We also think RingCentral is one of the best VoIP phone services, so when you bundle Fax and phone from such a good company, you’re getting a great deal.
If you want to send and receive endless faxes online, RingCentral should be at the top of your list. It can save you a lot of money over getting Fax and phone service separately.
The transition to online fax services offers a modern and efficient alternative to traditional methods. These services are very helpful because they let you send and receive faxes from anywhere, and they also have extra features like cloud storing and better security.
Top picks such as Ooma, iFax, eFax, MetroFax, Nextiva, and Fax. Plus, and RingCentral Fax cater to various needs, providing flexibility and cost-effective solutions for individuals and businesses looking to streamline communication processes. Embracing online fax services is a strategic move towards modernization and improved efficiency in a tech-driven world.